There are a number of businesses that require contractors, business owners, restaurants and so on to submit a bid to be part of a project. For example, airports require all concessions, stores and contracted workers to submit bids to gain floor/store space in order to sell their goods or services. The proposal process can be extensive and may require you to provide a lot of details about yourself and your company in the process, but you don't need training in writing a bid.
Many people believe that they need training before they can submit a bid, while others feel the need to hire a professional company to create and submit their bids for them. In truth, you don't need to do either, you simply need to understand how to follow the process so that you can submit a successful bid again and again.
The first thing that you're going to do is ask the company requesting the bid or proposal for their RFP or RFQ package. RFP means request for proposal while RFQ means request for quote. A proposal usually requires you to submit information regarding the tenants of your business, how your business can help the business requesting the bid, and a detailed outline of your projected sales. A quote is usually less complex, as it relates only to the costs and materials associated to a specific job.
It's important to start with this package because this is how you will know exactly what it is that the person/business requesting the bid is looking for. Even if you're experienced at presenting bids, you may miss something because the requester wants something that you've never thought of before.
Now that you know what it is that your bidding on, you need to create your bid. You will want to do this on your computer, and it should be on your official letterhead. Once submitted, this is a legal document and you're bound by the bid should the company accept it.
You should ensure that you cover every aspect of the bid request in the order that it was listed on the request. The reason for this is that the requesting company will find it much easier to go down an ordered list of information using their original request as a check sheet. You don't want them to have to search around for the information that they need.
Once you've covered the original request, you then need to present the specific details. This should be included even if it's not requested in the bid. This helps to cover you if the company should come back and say you didn't meet your obligations for the project; all you have to do is pull out the detailed list and provide proof of your compliance.
Your list will include the type of products you'll use to complete the project, down to the brand name and the SKU number for each product, if the information is available. This ensures that there are no questions about the quality of a product, how much of a product you'll be using and the cost of the product. Make sure that you include all of the totals in your bid as well.
Lastly, make sure that all of your contact information is included on your cover letter and on the last page of your bid. This should include your full name, phone number, cell number, email address and website.
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Writing tenders against deadlines is stressful and not always successful. The Bid Manager offers experienced tender writing consultancy and bid management training. Contact us at http://www.TenderWriting.com or http://www.BidTraining.com The book "FastTrack Bid Management" is available on these sites for those that wish to learn bid management for themselves.
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