Copyright (c) 2012 Titus Hoskins
For many users of the traditional fax machine in the office, going with an online fax system may seem a little strange at first. We have become so accustomed to faxing in this manner, anything else is bound to feel a little bit weird. However, as both our lives and workplaces, become much more mobile and wireless - a switch was inevitable.
One of the main concerns with making this switch from a conventional fax machine to an online fax service is your company's original fax number. A number which all your clients and customers use to reach your business and a number which you may also have in promotion/circulation for years. Suddenly changing this fax number could have serious business consequences, but thankfully, with many of these new online fax services, for a small fee you can easily "port" your old number over to their system, with no loss in your business communications.
Perhaps, the next biggest hurdle, is the whole idea of using your computer and the web to send a fax. How is it done? Will I have problems using it? What about cover pages? Is it easy to send a fax in this modern way?
Again, thankfully, once you or your employees realize sending an online fax is as easy as sending an email, most barriers or objections come down. This new way of faxing has become so popular simply because it is so very easy to use and do. You can send a fax directly from your computer desktop or simply log on to your online account and do it there. Your fax is sent as an email attachment, usually in a Tiff or Pdf format. Once your fax is received, you will receive an email notification.
Now, because email faxing uses the web and your computer, it has many advantages over the conventional method. First, it is much more secure, since your message can be encrypted and your fax only reaches the particular person you're sending it to. Second, there are no more missed faxes because of a busy signal or a paper jam - you can be assured that your message will be delivered. Third, this is a digital form of your message so it can be easily stored and filed on your computer or in your online account - you can quickly retrieve all your faxes with a click of the mouse.
Furthermore, online fax is much cheaper than the traditional method. There are no additional phone lines to install and you don't have the ongoing cost of all those ink and paper supplies. If your faxing is minimum, you can get an online service provider for around $8 to $10 per month. If you want a more robust system, most providers will design a custom corporate plan for your business. This system can also be easily scaled up or down to meet your needs or the economic conditions.
Despite all of these advantages, the driving force behind the acceptance of online fax, is simply our changing world. A world filled with smart phones, apps and an insatiable need to be totally connected at all times. We now have a mobile portable way to fax which fits perfectly into this new wireless world and will only become more popular in the future. The only question you have to ask, can you or your company afford not to be a part of this brand new world?
For more information on Internet Fax Services use this handy online fax Comparison Guide: http://www.onlinefaxguide.com Or if you want more detailed information on Virtual PBX try here: http://www.onlinefaxguide.com/virtual_pbx.htm
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