Putting In A Bid 101: The Pre Qualification Questionnaire

Any time a business needs to outsource a service, it's going to need to distribute an Invitation to Tender (ITT) to a few specific distributors. These distributors are picked out based on answers to a pre qualification questionnaire (PQQ) which is issued once the necessity for outsourcing is determined. This sort of document helps control the client company's choices for bidders, making the whole bidding process more streamlined. PQQs are often times utilised in the public sector, but a number of companies might also require applying distributors to submit one for private tenders as well.

The PQQ, although termed such, is believe it or not, generally just a basic checklist where businesses tick off responses to certain queries. It's critical for PQQs to generally be extremely uncomplicated to help client companies choose bidders much more quickly. The straightforward box-ticking structure also allows suppliers to give clear-cut answers, which can stop them from covering up certain features that could lessen their likelihood of getting included in the client's list of chosen bidders. Topics that are frequently included for assessment in the PQQ include the organisation's present status and previous history, status of finances, methods for keeping quality of products and services, ways to care for the environment, steps implemented to assure the security and health of staff, and naturally, the capacity to fulfil objectives of the project.

Related information for the organisation's standing includes basic principles like the company's founding history or the span of time the company has been in business. A number of buyers may look for more detailed information, such as details concerning the company's board of directors and whether or not the firm plans on making use of subcontractors for the project.

The financial part of the PQQ, quite unsurprisingly, calls for businesses to show that their funding in healthy shape. The PQQ might ask for information on the last couple of years' financial dealings, and also information relating to insurance versus liabilities.

For the areas asking about a company's means of assuring quality of service, it will be essential to indicate whether the organisation makes use of a QMS (Quality Management System). Whenever a business uses programs for maintaining environment-friendly operations and safe-guarding the health and safety of personnel, it should also specify these in the PQQ also. It must show every one of the certifications that it has achieved, like the ISO 9001, ISO 14001, as well as the OHSAS 18001.

Finally, a bidding organisation must describe in the pre qualification questionnaire why it is most suited for the project. Ideally, this is actually done by citing illustrations of past work and providing examples of plans for the current one. Any time examples are provided, it's much better to support these by providing sources for verification reasons.


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The pre qualification questionnaire, though labeled as such, is in fact typically just a basic check-list where firms tick off answers to certain queries. It is necessary for PQQs to generally be very simple to help client firms choose bidders much quicker. Know how to write pre qualification questionnaire effectively from this link http://www.executivecompass.co.uk/business/pqq-writing-services/pre+qualification+questionnaires


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