Effective Meetings - The Leading 2 Areas

Overview:

Some people dislike meetings. They will either avoid them or consistently show up late. Here we turn to these two items.

Keeping away from meetings:

Let us consider meetings for a little while from the standpoint of the person taking part. If I hear the word 'avoid' I can't help thinking about tax. It is perfectly acceptable to avoid paying it but not legal to evade paying it. It's the same thing for meetings. Naturally, you ought to be getting yourself organised in a time effective fashion and we realise that meetings take up this valued resource. Having said that, if you are meant to turn up at a meeting, attempting to get out of it is not so good. This may be less of an issue for Board meetings but has a lot of potential for abuse in routine meetings.

There are a few means that might minimize your contribution and keep all the people satisfied.

Speak to the chairperson to see if you can depart as soon as your role has been played. Don't forget that most meetings are 'team' based and it is bad practice to merely keep popping along for your bit and then vacating-- unless you can provide a decent explanation.

It could be feasible to speak to the chairperson, or another key member, outside of the meeting, concerning your actions to arrive at appropriate decisions. This is most likely more suitable for a reasonably small meeting which might then be evaded.

Depending on the proper situation, perhaps, a representative might attend prepared with the right information or a report to introduce at the meeting.

In each of of the earlier instances it could be beneficial to get some back up for your absence from your boss.

Continued culprits:

Many individuals tend to abhor meetings, so much, that they frequently either don't appear or are constantly behind time. It doesn't appear to concern to them if they happen to be effective meetings or not. This is not an easy position to stop or reverse. You might induce the offender to appear by presenting an inducement. You could keep back some article of information that you will surrender at the meeting or inform them that you will attempt to contact them concerning a specific topic later in the meeting. This technique might work, however, simply as a one-off step.

If a meeting has been run by a Project Manager, or another chairperson, repeatedly poorly, individuals are more loathe to showing up. This is where unmistakable objectives and policies from the start can create results.

Speaking to them confidentially may be the way to go. If this is unsuccessful, a conversation to their manager might be useful. Remember, that when you arrange meetings you ought to make it clear, as an aspect of your meeting policy, that tardiness and non appearance affects the whole team. It's possible that such individuals may need improved training for time management for effective meetings.


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