The observance of appropriate conduct when attending a business meeting is important since it is one way to show and earn the respect of your business partners or maybe your clients. Non-observance of proper business etiquette may compromise a business offer. To avoid this, it is important for everyone to know how to behave around business partners when attending a meeting. Here is a discussion of a few business meeting etiquette pointers.
Proper business conference etiquette begins with the way you choose to dress. Dress accordingly in a business attire, specifically in a business casual or formal attire, whichever is prescribed. Business casual is often accepted for an in-house meeting, whilst business formal is best when you're meeting with your clients or when you're attending an inter-corporate meeting.
Business meeting etiquette requires you to come on time. Nobody wants to have to wait for you so do not be tardy. It is advisable for you to arrive earlier than expected. Apart from being commended for your punctuality, coming this early will give you time to prepare prior to the commencement of the meeting. If being late is unavoidable, then make sure you don't disturb the meeting when you enter the room.
If you are presenting at the meeting, it is important that you are entirely prepared. Have everything ready at least one day prior to the meeting. Then, make sure that you have every piece of necessary information and the materials such as handouts during the meeting.
If you are presiding the conference, it is important that the attendees know the agenda of the meeting at least a week in advance. This can help everyone to know why they are at the conference and what needs to be achieved afterwards. Also, it is important that you schedule a break if your meeting will last for hours. Unless you are the presenter, proper business meeting etiquette demands that you remain silent. Talking to colleagues during the meeting can be disruptive to the presider.
Before the meeting, you should make sure that all cell phones are silenced. Don't just set the cellular phone to vibrate mode as this can still be disruptive. In the event you by any chance have left it on by mistake, make sure you don't answer it when it rings during the meeting. You must be apologetic about it while switching it off.
Business meeting etiquette also demands you always pay attention. Be aware of your nervous habits which include drumming your pen on the table, fidgeting in your seat, rustling papers, tapping your feet, or reading aloud. This can distract your colleagues in the meeting.
Make sure you attend the meeting from start to end, unless it is unavoidable. If you have to leave ahead of time, it advisable that you inform the chairperson before the meeting starts or during the break, if any. If you want to leave in the middle of the meeting, you must leave quietly, so as not to disturb the attendees.
Another thing that you should always remember about business meeting etiquette is that it is vital to act professionally at all meetings. It's also important to be knowledgeable about your reason for being there and what you must achieve afterwards. Above all, it is best to always be respectful towards other guests.
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