When you have a large camp event planned, you want to have as many people as possible in attendance. While you know that you can't expect everyone to come, you want to do everything within your ability to get people to your event. Of course, in order to come to your camp, they must first know about it. It is your job to let them know about the event, along with the details of contact information, cost, dates, etc. You have many ways to get the word out.
1) Personal Invitation - You can get the word out about your camp through word of mouth or a personal invitation. If you can get some friendly people to pass the word about your event, you will draw more people. Getting a personal invitation is always special to people. Only so many people can learn about your event through word of mouth. You will need to use other means rather than personally inviting people if you want 100s of people to show up at your event.
2) Offer Incentives - You can promise people a gift if they sign up for camp. A drawing for a prize or a small gift for everyone will sometimes be just the initiative that people need. Even a small, inexpensive gift will prompt people to participate.
3) Mailings - This is one of the most effective and oldest ways to draw a crowd to any event. Develop a mailing that is easy to understand that can be sent to people who may be interested in your event. Of course, this will be much easier if you have a data base. You may be able to obtain names from another camp organization or similar event.
4) Emails - This is much like regular postage mail except it's done through emails. Your email should be authentic of some might mistake it for spam. However, a nicely written email that is to the point and friendly will draw people. Rather than a sales pitch, let people know how your camp can help them.
5) Internet Website - It seems that everyone is on the Internet these days. Therefore, it only makes sense to advertise your camp event on your website. If you don't already have a website up and running, this may be the time to do it. If you have a website, you can send people there to get more information about the event. In fact, you can even use an online registration service that will link directly to your website. Through your website, people can register for the event, pay and get important information about the event.
Planning a camp event is hard work. At first, it will seem overwhelming because there is so much to do. You can get the word out quickly, however, by combining both old and new techniques. In order for your camp to be a huge success, use every means possible to let people know what is going on!
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When you need to invite people to your camp, it's necessary to be organized and have a system that is effective. For example, with Regpack's online camp registration software, you will have all of the information you need in one place. Visit our Regpack website today at http://www.regpack.com for more information.
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