It helps you achieve objectives in before they are due. They are therefore encouraged especially for people with a procrastination problem.
For this system to be effective it is important that you set goals that you want to achieve. Make a list of things or divide your duties into projects. Set deadlines that are realistic to the nature of work you are intending to do.
Train yourself to remember things. When you remember what you are supposed to do and when you ought to do it will help you finish you work before it is needed and you can start on a new project. If you cannot keep things in mind you might consider keeping a diary and checking it once and again to remind yourself of what you need to when and when you need to have completed.
Learn to do one thing before starting on something else could be very helpful in learning how to be more efficient and not delay in completing projects. Doing too many things at a go not only works slower but also you will not get most of the things done. You always find that most the projects will be half complete or not completed at all in the required time.
Find a way to keep track of everything you need. If you cannot do this naturally you could make a list that will assist you in doing this. This way you always know how far your projects have gone and if you are working within the time frame you had set for that project.
Most people fail because they did not make priorities. You may find that you are working on an urgent project when you have already completed some that are not. Dividing your project could help you save on time and have your work completed in time.
You could use the ABC system where group A are the most important and urgent projects while group C will have the projects that can wait for a while. You find that the things in group B and C will eventually become group A. This creates a cycle of some sort.
One you have done all of the above you should always start working as soon as possible beginning with the most important projects that you may have put in group A. If you have a team of people working together with you could divide the projects in Group A of your priorities among them. This way you have several projects running. Your work may be to keep checking how far they have gone after a few days.
Having a time management system helps you enjoy your work. Instead of being stressed out every so often you start appreciating how things are moving. You become more efficient and effective in your work and you are able to maximize the output. You also become more organizes in the process.
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