Being connected socially is essential to maintain the success of your communication skills, and one important factor of keeping in touch is having your collection of business cards arranged. An early start on this task is recommended well before your connections get all mixed up.
Get binders and sleeves
Before you get started on the sorting and grouping, you'll need a space to keep your business cards. Fortunately, business card holders and cases, three-ring binders and also clear business card sleeves can be easily acquired from your closest stationery shops, and even on the Internet. Depending on the nature of your career as well as the kind of cards that you have, you could get binders that are classy, or those with playful designs for your personal connections.
Get creative
Just because you are arranging business cards, there is no good reason that you should sacrifice your personality and resourcefulness. Develop your artistic side while arranging these cards so that the end result becomes uniquely yours. For example, you could use small boxes or antique biscuit cans to store your extra business cards. These would look cute inside your office storage, or you can leave them on top of your work desk to brighten up your workplace. At home, this is a good way to store your cards in one place and you could even sort and utilize various cans and containers for various categories of business cards. It's also simpler to store your cards in one place in this manner because everything's already categorized.
Categorize and catalogue
After you've gathered your cards from their distinctive resting places, it is time for you to sit back and sort them. A good way to start is by defining specific categories to put your cards in, e.g. personal, friends, business partners, family and any other category you'd like. After grouping them, you can then start listing your cards in alphabetical order so that it will be much easier for you to search for a particular card should the circumstance arise. After that, you can begin placing each business card into its designated folder or binder. It is recommended that you buy binders that could be refilled with clear business card sleeves as this gives you the freedom to add more cards to your folder as you get more cards in the future.
Group important business cards
There is no doubt that some cards will be called a lot more than others when it comes to business cards. To cut short the time period it will use to find a particular card, you might want to consider separating out those cards which you use more often than the rest. You may choose to store these in a separate folder, or find a business card case that is little and slim enough to carry in your pocket and carry around with you. Keeping these with you might be convenient when you want to check out something immediately or urgently get hold of someone.
Save a digital backup
We now live in an electronic world, and with developments in technology, having your business cards saved in e-format could be extremely helpful if you want to find something. This is also an alternative way to back up your cards, hence, you no longer need to fear misplacing them ever again. You can either scan each card separately and keep them in a folder in your laptop computer or desktop, or you could manually insert your contact details into your phone. You will now have your catalogue of business cards at your fingertips anytime, anywhere.
Getting your business cards organized is the initial step to keeping in touch with your clients. Having a messy, disorganized system will only result in inefficiency and possibly losing a couple important contacts over the course of time.
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Written by Patricia Strasser. If you're searching for clear business card sleeves, go to http://www.everydayplastics.com/business-card-holders.htm
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